Privacy

 

Please read this Privacy Policy carefully to see how I will treat the personal information that you provide to me. I will take reasonable care to keep your information secure and to prevent any unauthorised access or use of it.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data i.e. any information relating to an identified, or identifiable natural person (data subject) ; and an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identify of that natural person.
 
Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who am I?

John Bolton is the data controller (contact details below) and decides how your personal data is processed and for what purposes.

3. What information is collected?

You do not have to give any personal information to use most of this website.
 
I may automatically collect information about the website that you came from or are going to and information about the pages of this website which you visit, IP addresses, the type of device and browser you use and the times you access this website. However, this information is aggregated and is not used to identify you.
 
You may also choose to provide additional voluntary information while using this website. I will identify any options you have for controlling the use of this information at the time it is collected.

Click on a panel heading for more information.

Comments

When visitors leave comments on the site I collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact Form
Event Registration
Job Application
News Headlines by Email

Delivered by Feedburner, a service provided by Google.

Newsletter

If you consent to me sending you relevant marketing communications by specific method(s) but at any point would like to opt-out, or to change the channels (post, email, SMS/MMS/RCS, online or phone) used to contact you, please click on the unsubscribe link at the bottom of any marketing emails you receive, or use the Contact form on the website. Your request will be actioned as quickly as possible.

4. How do I process your personal data?

I comply with my obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
 
I use your personal data for the following purposes: –

* Note: I will keep a record of any financial transaction you make with me but do not directly collect, process or store your debit or credit card information. No online payments are made through this website. If you choose to pay via a third-party payment provider please refer to their Privacy Policy for details of how they will process your payment card data.
 
If you do choose to provide credit or debit card information, I may also use third parties to check the validity of the sort code, account number and card number you submit to prevent fraud and to process any transaction.
 
If false or inaccurate information is provided and fraud is identified, details will be passed to fraud prevention agencies. Law enforcement may access and use this information. I and other organisations may also access and use this information to fulfil safeguarding responsibilities and to prevent fraud and money laundering, for example when: 

5. What is the legal basis for processing your personal data?

6. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other site users or affiliated organisations to carry out a service to other users or for purposes connected with the objects and duties of the site.
 
All data collected will be kept securely and medical / disability information will be provided to the Promoter / teachers / coaches of events you participate in on a need to know basis.
 
I will never share, disclose, lease or rent your personally identifiable information with a third party for marketing purposes.
 
Third party service providers may be used to help provide for example website hosting, maintenance, call centre operation in which case the third party may receive your information.

Visitor comments may be checked through an automated spam detection service.

I will only share your data with third parties with your consent and will control and be responsible for the use of your information.
 
I may pass aggregated information to third parties.

7. How long do I keep your personal data?

I keep data including records of website membership and qualifications and will retain your personal data until such a time as you unsubscribe or ask me to remove your details.
 
Specifically, I retain site membership data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

If you leave a comment, the comment and its metadata are retained indefinitely to facilitate recognition and approval of any follow-up comments automatically instead of holding them in a moderation queue.

If you register on this website, I also store the personal information you provide in your user profile. All site users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you get in touch via our Contact Form, I reserve the right to keep your message indefinitely. This is to aid continuity and to view any historic context which may have bearing on subsequent support mail, even if members of the support team change.

I am obliged to keep records relating to financial transactions for a defined period following the end of the accounting period in which the transaction took place to comply with the law. I destroy records after this point. If you require information on payment processors’ policies, please contact them directly.

When you unsubscribe from a News Headlines Feed or Newsletter, your details remain on the list of past recipients. This is a measure to prevent circumstances such as a team member accidentally manually re-adding you. As a compliance measure, subscribers who unsubscribe themselves can’t be deleted from the list. However, provided you are still a subscriber at the point when you get in touch, on request your details can be permanently removed from the list – please get in touch if you would like this to happen.

 

8. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

9 When you call my helpline

When you call a mobile, or a home telephone number I may collect Caller Identification (Caller ID) information, which may be used to help improve efficiency and effectiveness, such as returning missed calls.

10. When you visit this website

When someone visits www.swimmer.tv I collect standard internet log information and details of visitor behaviour patterns to find out things such as the number of visitors to the various parts of the site. This information is collected in a way which does not identify anyone. I do not make any attempt to find out the identities of those visiting the website and will not associate any data gathered from this site with any personally identifying information from any source. When I do want to collect personally identifiable information through the website, I will be up front about this, making it clear when personal information will be collected and explaining what I intend to do with it – for example when you fill in a contact form or survey, register with the website, register for a camp, course, event or seminar, apply for site membership and enter an event.

In so far as site pages may contain personal data (such as name, address or e-mail addresses) this has, as far as I am aware, been supplied on a voluntary basis. I reserve the right to take legal steps in the event of it being used by third parties to send unsolicited promotional information to contacts, such as through spam mails.

 

11 Use of cookies

When you visit any web site, it may store or retrieve information on your browser, mostly in the form of cookies. This information might be about you, your preferences or your device and is mostly used to make the site work as you expect it to. The information does not usually directly identify you, but it can give you a more personalised web experience. Because we respect your right to privacy, you can choose not to allow some types of cookies used which are:

I use some non-essential cookies to anonymously track visitors or enhance your experience of this site.

You may change the default cookie settings. However, blocking some types of cookies may impact your experience of the site and the services I am able to offer.

Most web browsers allow some control of most cookies through the browser settings or installation of opt-out browser plug-ins. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

By continuing to use this website you accept the terms of this Privacy Policy.

Use of Google Analytics

I may use Google Analytics to collect information about how people use this site to ensure it is meeting user needs and to understand how I can improve it.

Google Analytics stores information such as what pages you visit, how long you are on the site, how you got here, what you click on, and information about your web browser.

IP addresses are masked (only a portion is stored) and personal information is only reported in aggregate. I do not allow Google to use or share the analytics data for any purpose besides providing me with analytics information. I recommend that any user of Google Analytics does the same.

The main cookie used by Google Analytics is the __ga cookie. In addition to reporting website usage statistics, Google Analytics can also be used, together with some of the advertising cookies described above, to help show more relevant ads on Google properties (like Google Search) and across the web and to measure interactions with the ads we show.

View Google Analytics Privacy Policy.

If you’re unhappy with the idea of sharing the fact you visited this website (and any other sites) with Google, you can install the official browser plugin for blocking Google.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

YouTube cookies

I now embed videos from YouTube using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer but YouTube will not store information about your visit to this website unless you play the video. To find out more please visit YouTube’s embedding videos information page.

Login, Editing and Posting Content

If you leave a comment on the site you may opt-in to saving your name, email address and website in cookies for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, a temporary cookie is set to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, I will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Search engine

The search facility on our website is plugged into my server and continuously indexes the content on this site. All search requests are handled by the site content management system and the information is not passed on to any third party.

12. Transfer of your Personal Information outside the EEA

Third party service providers may transfer some of your personal information to the United States of America or other countries outside the EEA if they have operations or affiliates under their jurisdiction. These countries may not have equivalent data protection legislation to the UK. However, when I transfer your personal information in this way, I will do so securely and only use it as outlined in this Privacy Policy. By submitting your personal information to this website, you consent to such transfers taking place.

13. Further processing

If I wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then I will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, I will seek your prior consent to the new processing. 

 

14. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact John Bolton, 5 Stanfield Road, Ferndown, Dorset BH22 9PA United Kingdom.
 
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.